Box c: Enter the name and address of your company.Later, we’ll go through this in further depth. (New for 2021: On employee Copies B, C, and 2, you may truncate this, but on Copy A, you must use the complete SSN.) The W-2 is divided into six copies, each of which must be sent to a separate recipient. Box a: Enter the employee’s Social Security number in box a.The form is brief, but it contains a lot of information. Double-check that you’ve used decimal points. If you’re writing, use black ink or, if you’re typing, Courier font, 12-point if feasible. So, after you’ve completed one, you can copy and paste the information into the others. In this guide, we’ll go through the fundamentals of how to fill out a W-2 Form.Įmployer Instructions for Filling Out a W-2 FormĪlthough there are several versions of Form W-2, they are all identical. Employees use the forms to record paid payroll taxes, and the IRS utilizes them to figure out how much tax is owed if any, and whether or not employees are entitled to a refund. What Is the Difference Between a W-2 and a W-3?īoth businesses and workers need to know about the IRS Form W-2. ![]()
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